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19th nnual MIS Conference Doubletree Hotel at the Entrance to Universal Orlando February 22–24, 2006 Sponsored by the National Center for Education Statistics February 22–24, 2006 Doubletree Hotel at the Entran ce to Universal Orlando Let the Sun Shine on Your Data! The 2006 MIS Conference is a concentrated 3 days of information about best practices, innovative ideas, current issues, and practical how-to advice about management information systems for K-12 education. Co-sponsored by the Florida Department of Education and the U.S. Department of Education’s National Center for Education Statistics (NCES), the MIS Conference brings together the people who work with information collection, management, transmittal, and reporting in school districts and state education agencies. Over the past 19 years, a state education agency has partnered annually with NCES to bring local, state, and national data professionals together to learn from one another in an informal setting. This year, the MIS Conference will offer more than 60 presentations, demonstrations, and workshops conducted by practitioners from K-12 information systems. You are invited to attend the 2006 MIS Conference in Orlando, Florida, and to submit a proposal for presenting a session that will add to the conference’s interest and usefulness. Topics are invited from all sources, but the major focus will be on data models, data standards, statewide data systems, and data ■uality. 19th Annual MIS Conference Sample Sessions from Previous Year An Educator, Parent, and Politician: Perspectives on Reading Between the Data Statewide Special Education Compliance Monitoring Software Visualizing Student Data: A New Paradigm for NCLB and Beyond How One Public School District Ensures Academic Success Get Continual Updates from the Web Please take advantage of our online MIS conference registration form by visiting the MIS conference website at: http://nces.ed.gov/conferences A registration form and other conference materials, such as a list of preliminary topics, a link to the conference hotel, and links to last year’s sessions, can also be found on the website. Visit the site from now until the week of the conference for continual updates on schedules, speakers, nighttime activities, etc. • How have improved information systems impacted collaboration among schools, districts, and states? • What tools and processes have been helpful in integrating data systems or in developing • How are states and districts responding to the increasing re■uests for accountability data? • What are the latest developments in information • How do we integrate information systems at the school district level? State level? Orlando/Orange County Convention & Visitors Bureau, Inc. Orlando/Orange County Convention & Visitors Bureau, Inc. Preliminary Schedule of Events Meeting of the National Forum on Education Statistics Forum Working Meetings 2/19/06 Sunday 8:30 AM – 5:00 PM Task Force Meetings 2/20/06 Monday 7:30 AM Registration 8:00 – 9:30 AM New Members’ Orientation Session 9:30 – 10:30 AM Forum Opening Session 10:30 AM – 12:00 PM Standing Committee Meetings 12:00 – 1:15 PM Lunch on your own 1:15 – 3:45 PM Forum Workshop (tentative) 3:45 – 5:00 PM Standing Committee Meetings 5:00 – 6:00 PM Steering Committee Meeting 2/21/06 Tuesday 7:30 AM Registration 8:30 – 9:30 AM Task Force Roundtable Discussions 9:45 AM – 12:00 PM Standing Committee Meetings 12:00 – 1:00 PM Lunch on your own 1:00 – 3:00 PM Standing Committee Meetings 3:00 – 4:00 PM Forum Closing Session 4:00 – 5:00 PM Steering Committee Meeting MIS Conference Gen eral A ttend ance 2/22/06 Wednesday 7:30 AM Registration 8:30 AM MIS Opening Session 10:00 AM – 4:30 PM MIS Concurrent Sessions 6:30 PM Smorgasbord of the States 2/23/06 Thursday 7:30 AM Registration 8:30 AM General Session 10:00 AM – 4:30 PM MIS Concurrent Sessions 2/24/06 Friday 7:30 AM Registration 8:30 – 11:00 AM MIS Concurrent Sessions 11:00 AM – 12:30 PM MIS Closing Plenary Attendance Costs For states with Cooperative System contracts, the travel expenses of two participants and the Forum Liaison are included in the Basic Participation task. Meeting costs for these individuals are reimbursed directly by the state educa tion agency and respective state travel regulations apply. NCES will directly reimburse, at the federal per diem rate, the travel and other costs for the local education agency Cooperative System Forum Liaisons, and two participants from those states that do not receive funds through a Basic Participation task. If you are unsure whether your travel can be sponsored through this vehicle, see http://nces.ed.gov/forum for lists of state education agency and local education agency Forum Liaisons. As in previous years, the expenses of all other MIS participants and presenters are the responsibility of the individual. THERE IS NO CONFERENCE REGISTRATION FEE. Important Dates Monday, October 3, 2005 Online registration and information regarding the 19th Annual MIS Conference are available on the NCES website: http://nces.ed.gov/conferences Friday, December 16, 2005 Cut-off date for submission of presentation, workshop, or demonstration proposals. Week of January 9, 2006 Presenters and demonstrators notified via e-mail of acceptance or rejection of proposal. Wednesday, January 25, 2006 Cut-off date for hotel room block. All meeting participants booking a room after this date will be responsible for paying a higher room rate if space is available. Cut-off date for name to appear in program participants list. All meeting participants’ registrations received after this date will have only a name badge prepared in advance. Friday, February 3, 2006 Cut-off date for late meeting preregistration and for a name badge to be available at the conference. After this date, participants will need to register on site. Cut-off date for return of Smorgasbord Form. Information of Interest Conference website http://nces.ed.gov/conferences Doubletree Hotel (Universal Orlando) http://www.doubletreeorlando.com Orlando Convention and Visitors Bureau http://www.orlandoinfo.com Orlando International Airport http://www.orlandoairports.net/goaa/main.htm Let the Sun Shine on Your Data! Ma king Your Hotel Reservations (Please Read Carefully) Hotel Highlights • High-speed Internet access available in all rooms and meeting facilities • Full-service restaurant, karaoke bar, deli, lobby bar, and room service • Recreational facilities, including heated outdoor pool and fitness center • Complimentary transportation to Universal Orlando, SeaWorld, Discovery Cove, Wet N’ Wild, and CityWalk • Universal Orlando ticket and information desk, located in the lobby • Located on the I-Ride Trolley route • Complimentary self-parking, available for more than 1,000 hotel guests • Budget Car rental on property Room Amenities Television • In-room safe • Hair dryer • Iron and ironing board • Coffee maker with complimentary coffee and tea • Newspaper • Two phones with voice mail • High-speed Internet access The Doubletree Hotel at the Entrance to Universal Orlando will provide accommodations for the winter meeting of the Forum representatives as well as the 19th Annual MIS Conference participants. Please refer to the preliminary schedule of events in this flyer when making your hotel reservation. Please call the Doubletree reservation line to reserve a sleeping room. Reference the conference block name, 19th Annual Management Information Systems Conference , to receive the federal per diem rate. You will need to provide a personal credit card number to guarantee your room. All participants, including those sponsored by NCES, must contact the Doubletree directly to reserve their sleeping room. Reservations for lodging must be made before 11:59 PM Eastern Standard Time on Wednesday, January 25, 2006. After this date, any remaining rooms in the conference block will be released to the hotel for general sale at a significantly higher rate. Make your reservations early since some days may sell out prior to January 25 and the hotel will not be providing overflow hotel service. The hotel is extending the winter meeting of the Forum membership and MIS Conference attendees the 2006 federal per diem. The approved lodging per diem for Orlando is currently $98.00. This amount is subject to change by the General Services Administration in which case the hotel lodging rate will change. State and local taxes will also be added. The lodging per diem will be extended to attendees for single, double, triple, and ■uad occupancy. The conference sleeping room block has been set aside only for those individuals actively participating in the meeting of the Forum membership and/or the MIS Conference. The block is not intended to provide extended stays for vacations or other activities. If you are extending your stay, please make your reservation for those additional days outside the conference block. All reservations have a 72-hour cancellation policy. Early departures may also be subject to an early departure penalty. Doubletree Hotel at the Entrance to Universal Orlando 5780 Major Boulevard Orlando, FL 32819 Toll-Free Reservation Line: 800-222-8733 Fax: 407-363-0106 Conference Block Name: 19th Annual Management Information Systems Conference Conference Hotel 19th Annual MIS Conference Directions to the Hotel Getting There by Air The Orlando International Airport is located at 1 Airport Boulevard, Orlando, FL 32827 and is approximately 20 minutes away from the Doubletree Hotel at the Entrance to Universal Orlando. Orlando International is served by the following airlines: AirTran, America West, American, Continental, Delta, Frontier, Independence Air, Jet Blue, Midwest, Northwest, Southwest, Spirit, United, US Airways, Virgin Atlantic, and West Jet. For more information, please visit the airport website at: http://www.orlandoairports.net/goaa/main.htm Ground Transportation to the Hotel From the Airport Taxi: Taxi fare is approximately $50.00 one way from the airport to the hotel. Pickup is on Level 1, Ground Level, on both the A and B sides of the terminal. There may be an additional charge for extra baggage. Shuttle Service: Mears Motor Shuttle provides shuttle service from the Orlando International Airport to the Doubletree Hotel at the Entrance to Universal Orlando for $13.00 per person one way, or $26.00 per person round trip. Mears has offered MIS Conference participants a $3.00 discount coupon, which will be e-mailed to preregistered participants before the conference. To purchase shuttle tickets at the Orlando International Airport, go to one of the Mears Motor Shuttle Point of Sale counters, located on Level 2 of the Main Terminal in the Baggage Claim area. After obtaining your shuttle ticket from a Mears counter, go to Level 1, Ground Level, and look for the Mears Dispatcher who will be wearing a yellow and black Mears shirt. The Mears Dispatcher will direct you to a Mears shuttle servicing the Doubletree Hotel. To assure space for your return to the Orlando International Airport, Mears Motor Shuttle re■uires that you make a return reservation at least 24 hours prior to your flight’s departure time. Your pickup time will be scheduled based upon seating availability and your flight’s departure time (approximately 3.5 to 4 hours prior). The 24-hour reservation number is 407-423-5566. For more detailed information about Mears Motor Shuttle service, please http://www.mearstransportation.com/ShuttleService.htm About Orlando Nicknamed “The City Beautiful,” Orlando is home to more than 100 lakes and is located just 1 hour from the Atlantic Coast beaches. This central Florida destinations in the country, offering the Disney theme parks, a variety of outdoor recreation activities, and beautiful botanical gardens and parks. Driving Directions From Orlando International Airport Take Exit 528 West (Beeline Expressway) to Interstate 4, toward Orlando. Go past International Drive and move to far left lane. Take Exit 75B (left exit), and then move to far right lane. Hotel is on the right. From Interstate 4 Westbound (Toward Tampa) Exit 75B on State Road 435 North on right exit ramp. Stay in right lane. From Interstate 4 Eastbound (Toward Daytona Beach) Exit 75B on State Road 435 North on left exit ramp. Go over bridge and move From Florida Turnpike Take Exit 259 to Interstate 4 and stay in right lane. Take Exit 75B to State Road 435 North. Stay in right lane. Hotel is on the right. Cli mate and Conference Attire Year-round, Orlando experiences a pleasant climate, though rainfall is common. In February, average daily highs are in the mid-70s, while lows are in the low 50s. Temperatures rarely go below freezing. Attire for the conference is business casual. Let the Sun Shine on Your Data! Orlando/Orange County Convention & Visitors Bureau, Inc. Bring a T-Shirt and Some Food On Wednesday night of the conference, participants will get together for a potluck supper and T-shirt exchange. Bring a dish that is representative of your state to share with participants (or just bring yourself). Be creative! Previous years’ dishes included Mississippi catfish, Virginia hams, pheasant and wild rice stew from South Dakota, Hog Head Cheese from Louisiana, and New England Quahog Chowder from Massachusetts. Also, you can participate in the T-shirt exchange by bringing a new T-shirt from your state. Your T-shirt will be exchanged for a T-shirt from another state. What to Do if You Are Planning to Bring Food Procedures for bringing food have changed this year. Be sure to read all information in the blue box below. omplete this form and submit it to Vivian Chiu at Westat (see contact information below) by Friday, February 3, 2006. What We Need to Know _________________________________________________________________________ _____________________________________________________________________________ Name of responsible individual _________________________________________________________________ Address ____________________________________________________________________________________ Phone ________________________________________ Fax _ E-mail _____________________________________________________________________________________ Hotel check-in date for responsible individual _____________________________________________________ _________________________________________________________________ Description of food items ______________________________________________________________________ ore details on procedures and onsi te pickup of stored boxes will be sent via listserv in February 2006 to individuals who have completed this form and submitted it to Westat. Smorgasbord & T-Shirt Information Whom to Contact Vivian Chiu by Friday, February 3, 2006. Westat Attn: Vivian Chiu 1650 Research Boulevard, TA 2043 Fax: 301-294-3992 Ship to: Doubletree Hotel at the Entrance to Universal Orlando MIS Conference/Barry Adubato/your name 5780 Major Boulevard your boxes and number each box. What You Need to Know In keeping with health code regulations, the chef of the Doubletree Hotel has final approval of any food or beverage served at the hotel. This year ALL food must be shipped to, and inspected by, the Doubletree Hotel prior to the meeting. No “walk-in” food submissions will be permitted. The Doubletree Hotel may charge a handling and storage fee for your food. You will be responsible for any handling fees when you pick up your items. The Doubletree Hotel prefers that you bring non-perishable food items only. Perishable food items MUST be approved by Westat and the hotel before Friday, February 3, 2006. Grilling, reheating, or cooking by MIS participants will NOT be permitted at the Doubletree. No plug-in heating elements will be allowed. The Doubletree Hotel’s kitchen staff will cook or reheat your food for you if necessary. Please be aware that the hotel may charge you a fee for food preparation time. The Doubletree Hotel will not provide any serving utensils, pots/pans, or plasticware. 19th Annual MIS Conference Preregistration Form (Please type or print clearly.) Forum only (Feb. 20-21) MIS only (Feb. 22-24) Forum and MIS (Feb. 20-24) _________________________________________________________________________________________________ _______________________________________________________________________________________ Title/Department ________________________________________________________________________________________ Work Address __________________________________________________________________________________________ ___________________________________________ _____________________ ____________________ __________________________ Fax __________________________ ________________________________ I re■uest confirmation of attendance in Professional Development Activities Methods of Registration Fax this form to Erin Dahlberg at 301-294-3992. Mail this form using the enclosed envelope. Visit http://nces.ed.gov/conferences to register online or to download this form. MIS Conference Call for Proposals • All proposals are due by Friday, December 16, 2005 I am interested in making a concurrent session presentation. I am interested in being a demonstrator in the Cyber Café. Topics of interest: Data Models, Data Standards, Statewide Data Systems, Data Quality Presentation Types: Individual presentation (50 minutes) Panel presentation (50 minutes) Workshop (2 hours) Presentation/ Demonstration Title: ___________________________________________________________________________________________ Other presenters/demonstrators, their titles, and their agencies/affiliations: _________________________________________________________ Three keywords or phrases that can be used to index your presentation: ___________________________________________________________ Please submit and include a separate abstract o f the presentation/demonstration. This abstract will be used in the conference program. Summarize in 60-100 words, using complete sentences. Please note: All presenters, co-presenters, and demonstrators must register for the meeting to appear in the participant list. Audiovisual E■uipment: All presentation rooms will be e■uipped with a high-speed Internet line, laptop, data projector, screen, and flipchart. Overhead projectors will not be provided. Demonstrators will be provided with a high-speed Internet line if it is re■uested 6 weeks Presentation Guidelines: Vendors may submit proposals only for demonstrations, not for presentations. Presentations from vendors are allowed only if the vendors are co-presenting with the state or district representative with whom they are working. However, the state or district representative must submit the proposal and lead the session if the proposal is selected. For information regarding the conference, contact Mary McCrory, mary.mccrory@ed.gov Lavan Dukes, lavan.dukes@fldoe.org Let the Sun Shine on Your Data! 19th Annual MIS Conference • February 22–24, 2006 February 22–24, 2006 Doubletree Hotel at the Entran ce to Universal Orlando Let the Sun Shine on Your Data! Penalty for Private Use, $300 Washington DC 20208-5651